Judicial Support Supervisor (Supervisor 3)

*ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:* https://oregon.
wd5.
myworkdayjobs.
com/en-US/SOR\_External\_Career\_Site/job/Roseburg--Judicial--Douglas-County-Circuit-Court/Supervisor-3--Judicial-Support-Supervisor-\_REQ-149565-1 *Interviews:* will be scheduled within two weeks after the application deadline.
*Who we are* Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.
The work you will do in this role affects members of our community who come to the court to have their cases resolved.
We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply.
We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
We welcome all candidates who are inspired by our work and mission.
*Benefits to you* * We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
* The hourly equivalent for this position is $41.
01 - $63.
62.
[OR The annual salary for this position is $85,296 - $132,324.
] * 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
* OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! * Salary offers are made with consideration of the candidate’s education and experience.
*Location Highlights* Douglas County is the scenic and recreational paradise known as the Land of Umpqua.
This land of authentic outdoor adventures and experiences is bordered by picturesque rivers and lush valleys.
Roseburg, Douglas County’s seat, is centrally located in the center of the county and is joined by surrounding communities, such as: Canyonville, Elkton, Myrtle Creek, Reedsport, Winston, just to name a few.
*Position Highlights* The Douglas County Circuit Court in Roseburg, Oregon, is hiring a *Judicial Support Supervisor *(Supervisor 3).
In this role… You will be supervising judicial staff.
You will promote public awareness and education about the court system, ensure the integrity of the system through compliance of laws, rules, and policies, and facilitate coordination of the court’s functions to help move people’s cases through the court system.
Supervising and training will be an important part of your day: you will assign, monitor, review, and evaluate the work of subordinate employees.
You will prepare and conduct performance reviews and are responsible for disciplinary action.
You will provide backup for and coordinate the work of team leads, orientation plans for new employees, and ongoing training for all staff.
You will take part of all phases of recruiting, from formulating and updating position descriptions to screening and hiring.
It will be your responsibility to consult with lead workers regarding the status of ongoing projects and disseminate information about changes in policy, procedure, and law.
You will also communicate with the public, attorneys, state agencies and businesses to resolve issues and develop court programs.
You will prepare data reports to aid with case management, and research opportunities for improving case management based on your findings.
Lastly, you will attend management team meetings, be a member of various committees, and liaise between court and agencies.
Your role will be to review and evaluate budget, staffing, policies and procedures and make recommendations.
If you enjoy a variety of tasks and thrive when helping people who are facing stressful or challenging life circumstances, we encourage you to apply.
Assigned tasks may be changed to accommodate workload and organizational needs.
*Instructions for Cover Letter and Work History/Resume* *Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
* *Cover Letter* * *Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
Your cover letter and filename should include your name.
* * *In the body of your cover letter, **please include responses to all Requested Skills and Attributes listed below**.
* * *Address the cover letter “To the Hiring Manager.
”* * *Do not use a generic cover letter; please personalize your cover letter for this position.
We read every letter.
* * *Prepare your cover letter before starting your Workday application.
* *Work History/Resume* * *Attach your updated resume in the Resume / CV / Cover Letter section of the application.
Your resume and filename should include your name.
* *OR * * *Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
* *Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
* *Minimum Qualifications * *(These must be evident in your resume or work history.
)* The qualified candidate must have at least five (5) years of progressively responsible supervisory or staff-support experience.
Qualifying OJD experience would be at the Court Operations Associate or above.
*NOTE*: Your recent experience must reflect staff support or supervision, directly or through lead workers, staff performing a wide variety of clerical, analytical, and technical support duties.
The supervisory experience must include most, or all, of the following: * special projects, * developing and updating policies and procedures, * hiring or recommending hiring, * training, * assigning and reviewing work, * evaluation performance, * responding to staff concerns, and * handling disciplinary actions.
*AND* Possession of an associate’s degree in business, management, social or behavioral science, or a related field.
*OR* Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.
*NOTE*: A bachelor’s degree in court administration, management, business, public administration, behavioral or social/human services or a closely related field may be substituted for up to four (4) years of the required experience.
*Special Qualifications* *(These must be verifiable.
)* None.
*Requested Skills and Attributes* *(These must be addressed in your cover letter.
)* * Skill supervising staff, including training, motivating, communicating expectations, assigning and evaluating work, and handling discipline.
* Experience recognizing, addressing, and managing conflict in a business or professional setting.
* Skill creating and developing business processes.
* Proficiency making decisions related to workflow, priorities, and assignments.
* Experience evaluating statutory, rule, or system changes to ensure rules, processes, or procedures are compliant and meet all necessary requirements.
* Proficiency explaining rules, policies, procedures, and decisions.
* Skill presenting information clearly and logically, both orally and in writing.
* Experience and working knowledge of word processing, spreadsheet software, or databases.
* Experience working in a court or other professional legal setting.
*Working Conditions* * This is a full-time position, and the work schedule is 8:00 a.
m.
to 5:00 p.
m.
Monday through Friday.
This position _is not_ eligible for overtime compensation for hours worked in excess of 40 per work week.
* Occasional after-hours or overtime work may be required.
* Frequent phone and in-person contact with people from diverse backgrounds.
* Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
* Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
*ADDITIONAL INFORMATION* *Criminal Background Check* You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
*Reference Checks* By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
*United States Employment Eligibility* OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 form confirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
*Future Vacancies* Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
*Veterans' Preference* Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
*Conduct Expectations* Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
*Pay Equity* As an employer, OJD complies with Oregon’s pay equity law.
Salary offers are made with consideration of the candidate’s education and experience.
For more information on pay equity, click here.
*Employee Benefits* Click here to access information specific to OJD employee benefits.
*Public Service Loan Forgiveness* OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please click here.
*Questions and Support* * If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
* Workday related information and resources are available here.
* For questions about a specific OJD job posting, call 503-986-5930.
*The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.
* Job Type: Full-time Pay: $7,108.
00 - $11,027.
00 per month Benefits: * 401(k) * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Education: * Associate (Preferred) Ability to Relocate: * Roseburg, OR 97470: Relocate before starting work (Required) Work Location: In person