Court Clerk II

*Applications Close – 5:00 p.
m.
, Wednesday, March 13, 2024* _Essential competencies of this job are described under the headings below.
They may be subject to change at any time.
The omission of specific statements of duties, does not exclude them from the position, if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee, and may be changed by the employer at any time.
_ _Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, providing that an accommodation(s) does not create an undue hardship for the employer, remove an essential job function, and/or, create a direct safety threat to the individual, or others.
_ *DEFINITION* Depending upon specific assignment, performs routine duties and those duties associated with data entry, customer assistance and court proceedings.
Work follows standardized procedures and may be routine or repetitive.
*SUPERVISION RECEIVED* Works under the general supervision of the Finance Director or other designated administrative staff.
*SUPERVISION EXERCISED* Supervision of employees is not a normal responsibility of positions in this class.
*ESSENTIAL FUNCTIONS* _Unless specifically identified as a “Non-Essential Job Function”, the information included in this job description, and any referenced supplemental documents, is considered an “Essential Job Function”.
Temporary modifications to provide reasonable accommodations, or transitional work assignments, do not waive any of the essential functions for this position.
_ _The following information is not all-inclusive.
_ * Processes citations issued by the Police Department which can include counting, docketing, data and filing for court date.
* Prepares reports and files with appropriate agency including a monthly report on cases filed and heard by the court and a monthly report of fine assessments.
* Issues warrants for arrest.
* Answers inquiries from law enforcement officers, attorneys, court-related personnel and the public in person, over the telephone or in writing pertaining to citations, court dates, non-payment of fines, postponements, jury duty, request for records and related court matters.
* Cash handling and daily reconciliation.
*KNOWLEDGE, SKILLS & ABILITIES* * Some knowledge of standard accounting/bookkeeping principles, practices and techniques.
* Reasonable knowledge of standard office practices and procedures.
* Ability to perform detailed work involving numerical data.
* Ability to prepare fiscal, financial and statistical records and reports.
* Ability to operate standard office machinery including personal computer and terminal, 10-key adding machine, typewriter and calculator.
* Ability to understand and follow written and oral instructions.
* Ability to courteously meet and deal effectively with other employees, agency representatives and the public.
* Ability to train personnel.
* Ability to work independently and schedule time to meet deadlines.
* Ability to work with interrupted workflow and multiple distractions.
* Ability to communicate with numerous, varied customers in a calm manner.
*WORK STANDARDS* * Regular attendance and punctuality.
* Speak and act truthfully.
* Conduct oneself with integrity, morality, character, and trustworthiness.
* Exhibit self-control.
* Detail-oriented.
* Thorough when completing work tasks.
* Accept supervision and constructive criticism.
* Reliable, responsible, and dependable.
* Willingness to take on responsibilities and challenges.
* Independence of action within industry standards and departmental guidelines is stressed.
*EDUCATION & EXPERIENCE* _Education and experience requirements listed are minimum standards.
Other equivalent combinations of education, certifications, training, and experience may be considered.
_ Education: Graduation from high school or the equivalent GED certificate.
Experience: Two years of experience in general clerical work, municipal court or related work.
Any satisfactory equivalent combination of experience and training which insures the ability to perform the work may substitute for the above.
*WORKING CONDITIONS* _The City of Roseburg is committed to complying fully with the Americans with Disabilities Act (ADA) and Oregon’s Disability Accommodation and Discrimination laws.
We are also committed to ensuring equal opportunity in employment for qualified persons with disabilities.
The City of Roseburg will make reasonable efforts to accommodate a qualified applicant or employee with a known disability, unless such accommodation creates an undue hardship on the City of Roseburg’s operations, or a safety risk to employee or coworkers, or removes an essential job function.
Employees should request an accommodation as soon as it becomes apparent that a reasonable accommodation may be necessary, to enable the employee to perform the essential duties of a position, or to participate in the employment process.
To discuss an accommodation request, please contact John VanWinkle, Human Resource Director.
_ While performing the duties of this job; work is performed primarily indoors in mostly office settings, with a noise level that is usually quiet.
May require bending, hearing voice and telephone conversation, seeing, keyboarding, sitting and standing for extended periods of time.
_The factors described herein, are representative of, but not all-inclusive of, those that must be met by an individual to successfully perform as a Court Clerk II.
_ *BENEFIT SUMMARY* The City of Roseburg provides a comprehensive benefit package to employees including Medical, Vision, Dental, Long Term Disability, Life Insurance and various voluntary benefits including MASA Medical Transport Solutions and Aflac.
The City participates in the State of Oregon Public Employees Retirement System (PERS) and currently pays the entire contribution on behalf of employees.
All full-time employees working over 20 hours per week are eligible for medical benefits the first of the month following their date of employment.
Links to the complete benefits resource guide can be found at: https://www.
cityofroseburg.
org/departments/human-resources/employee-benefits *Insurance Benefits:* * Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan.
* Life and Accidental Death and Dismemberment Insurance – policy value of $25,000 paid by the City.
* Long-term disability insurance provided by the City.
* Health Reimbursement Account (HRA-VEBA) contributions provided by the City.
*Additional Benefits:* * Paid vacation, sick leave, and holidays.
* Employee Assistance Program (EAP) * The City has a fully equipped fitness center available 24 hours a day.
*VETERANS’ PREFERENCE* The City of Roseburg follows Oregon law regarding Veterans’ Preference, you must complete the Veteran’s Preference Form and attach a copy of your DD214 / DD215.
If you are a disabled veteran, you must also include a copy of your Veteran’s Administration benefit summary/award letter with your application.
*How to Apply:* Complete an application form available via one of the following methods.
Electronically: https://www.
cityofroseburg.
org/departments/human-resources/employment In-Person: City of Roseburg – Administration, 900 SE Douglas Avenue, Roseburg, OR 97470 Submit completed application to Human Resources by the closing date listed in the job announcement.
Applications must be received or postmarked no later than 5:00 p.
m.
on the closing date.
All required documents should be presented with the application.
Resumes are accepted in addition to, not in lieu of, the City of Roseburg application form.
Selection Process: Applications are thoroughly reviewed and screened by the Human Resources Office.
Since these are competitive selection processes, applicants whose backgrounds appear to most closely match the needs of the particular vacancy will be considered.
Once the screening is complete, Human Resources notifies all candidates of their status.
This process can take from one to four weeks after the closing date.
Due to the number of applicants and the limited number of job opportunities, not all applicants proceed in the recruitment process.
The City of Roseburg does not discriminate on the basis of disability in the admission to, access to, or operations of its programs, services or activities.
The City of Roseburg does not discriminate on the basis of disability in its hiring or employment practices.
Questions: Please direct questions to City of Roseburg Administration, Human Resources office at 541-492-6866.
Telephone job line: 541-492-7010 (voice message listing current opportunities) *Equal Opportunity Employer* Job Type: Full-time Pay: $21.
26 - $27.
14 per hour Expected hours: 40 per week Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Relocate: * Roseburg, OR 97470: Relocate before starting work (Required) Work Location: In person