Courtroom Clerk

Initial Posting Date: 04/02/2024 Application Deadline: 04/15/2024 Agency: Judicial Department Salary Range: $4,363 - $6,769 Position Type: Employee Position Title: Courtroom Clerk Job Description: Interviews: will be scheduled within two weeks after the application deadline.
Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.
The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved.
We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.
We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply.
We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
The hourly equivalent for this position is $25.
17 - $39.
05.
[OR The annual salary for this position is $52,356 - $81,228.
] 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD the first step of the salary range.
You are potentially eligible for a 5% annual increase.
Location Highlights Douglas County is the scenic and recreational paradise known as the Land of Umpqua.
This land of authentic outdoor adventures and experiences is bordered by picturesque rivers and lush valleys.
Roseburg, Douglas County’s seat, is centrally located in the center of the county and is joined by surrounding communities, such as: Canyonville, Elkton, Myrtle Creek, Reedsport, Winston, just to name a few.
Position Highlights The Douglas County Circuit Court is hiring a Courtroom Clerk.
In this role… Much of your time will be spent in a courtroom, logging court events in real time.
You will record court events using specific software applications and a computer.
You will troubleshoot equipment issues and communicate them immediately to the judge or judicial staff to ensure proceedings remain on the record.
You will generate case documents and ready them for signature, and you will review documents for accuracy and completeness.
You will be using a computer to enter information on electronic case records, including scheduling next appearances and scanning documents.
You will also manage exhibits received during trial until turned over to the exhibit clerk or returned to the appropriate party.
Attending meetings and serving on committees while taking and disbursing minutes will be part of your duties.
You will have frequent interaction with law enforcement, judges, attorneys, parties to cases, and with many people who are facing challenging life circumstances or stressful situations.
You will be expected to act professionally to all people whom you may encounter.
You will use established policies and procedures to perform your work, while also ensuring statutory requirements are met.
Most importantly, you will be providing access to justice services within our community and ensuring people's cases navigate through the court system in a timely manner, reflecting the most current information.
Assigned tasks may be changed to accommodate workload and organizational needs.
We welcome all candidates who are inspired by our work and mission.
Application Process Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.
Prepare your cover letter before starting your Workday application.
REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
Instructions for Cover Letter and Work History/Resume Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
The attached cover letter file should include your name.
In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
Address the cover letter “To the Hiring Manager.
” Work History/Resume (REQUIRED) Attach your updated resume in the Resume / CV / Cover Letter section of the application.
The attached resume file should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications (These must be evident in your resume or work history.
) The qualified candidate must have at least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND Possession of a high school diploma, GED or equivalent life or work experience.
OR Any combination of education and experience that supports the knowledge, skills, and abilities for the position.
Special Qualifications (These must be verifiable.
) None.
Requested Skills and Attributes (These must be addressed in your cover letter.
) Experience providing direct administrative support to one or more persons.
Experience using a computer for data entry, scheduling, and to manage and maintain records; experience should be within the past five years.
Experience maintaining focus and accuracy during interruptions, distractions, or noise.
Experience ensuring the accuracy of forms, memos, or other documents.
Experience working in a court or legal environment is desirable but not required.
Working Conditions This is a full-time position, and the work schedule is 8:00 a.
m.
to 5:00 p.
m.
Monday through Friday.
This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 form confirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon’s pay equity law.
Salary offers are made with consideration of the candidate’s education and experience.
For more information on pay equity, click here.
Employee Benefits Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please click here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.